• Document Controller

    Job Locations UK
    Posted Date 1 week ago(11/10/2018 22:42)
    Job ID
    # of Openings
  • About Costain and your project.

    Costain helps to improve people’s lives by deploying technology-based engineering solutions to meet urgent national needs across the UK’s energy, water and transportation infrastructures.


    Costain MWH has secured one of the non-infrastructure frameworks at Severn Trent and has been allocated core, projects covering Waste Water in the South and East and Clean Water in the South of Severn Trent’s service area.

    The Framework office is located in the Warwick area close to the M40.It is expected that we will be delivering Design & Build Project solutions with STW turning over c£40-60 M per annum. The Framework agreement covers both the AMP5 and 6 periods (i.e. 2010 - 2020 = total value c£400M+). Our JV Design Partner is MWH.


    This is a 12 month fixed term contract.


    There will be travelling involved as Mythe will be the base but the allocated sites will be around north Gloucestershire, near Evesham and south Herefordshire. 

    What will I be doing?

    • Track project document control status to ensure sites meet the relevant timescales
    • Establish a standard, structured folder system with visual aids to prompt end users
    • Scanning and uploading paper documentation onto iCosnet, with regular visits to sites responsible for on a regular basis to ensure kept up to date.
    • Ensure the correct naming conventions, META data and other attributes are used and maintained
    • Register, track and distribute for approval all documentation submissions by the Contract teams
    • Transferring of key deliverables from iCosnet to STW cFolders (SAP "cFolders") as per the FMP and DC process
    • Liaise with the Contract and Core Team to assist with ensuring that all procedural documents are submitted on time
    • Manage access to our document control system (BC6.3 "iCosnet") for the Contract Team and Supply Chain
    • Updating the relevant registers and trackers to ensure they are up to date with the required information including drawing numbers and creating the necessary hyperlinks
    • Support the Contract Team by promoting the correct filing of relevant emails by forwarding to contract inbox
    • Support the Contract Team on their journey from new inexperienced iCosnet users to 'business as usual' as the main point of contact for related queries and guidance material
    • Receiving, filing and distributing incoming site mail if required
    • Ensure all paperwork is recorded when disposed of/archived on the relevant tracker
    • Share good practice with the wider Document Control community in our drive for continuous improvement

    About you

    • Information Exchange (CAPTURE) user
    • Business Collaborator 6.3 administrator
    • Good Microsoft Outlook, Word, Excel, Powerpoint & Visio (Optional) skills
    • Kanban user (preferred)
    • Self-motivation
    • Strong organisational skills
    • Attention to detail
    • Strong communication skills with ability to be assertive particularly when enforcing minimum standards
    • A "can do" attitude
    • A thorough knowledge of using EDMS systems and IT generally
    • A team player

    Final Statement

    We listened to our employees so our Core Benefits are funded by us and include a Group Pension Scheme, Employee Assistance Programme, Life Assurance, Income Protection and funded membership to a Professional Institute. In addition to this we also offer a Private Healthcare Scheme, Private Dental Scheme, Childcare Vouchers, Cycle to Work, Volunteering Days and Save as You Earn Scheme.  


    At Costain we aim to be an accessible, diverse and inclusive organisation to continue to meet our customers’ needs. We will be industry leading in our approach and people from all backgrounds will be proud to work for Costain. Our goal is to have a workforce that is representative of society.


    We actively encourage applications from candidates who have a relationship with the armed forces community whether as a currently serving member or reservist, ex-military or wounded personnel or as a member of a service family.


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