• Document Controller

    Job Locations UK-Northamptonshire-Crick
    Posted Date 1 month ago(05/07/2018 11:01)
    Job ID
    2018-2304
    # of Openings
    1
    Category
    Administrative/Clerical
  • About Costain and your project.

    Costain helps to improve people’s lives by deploying technology-based engineering solutions to meet urgent national needs across the UK’s energy, water and transportation infrastructures.

     

    The scheme is currently in ECI phase, so the candidate will be required to work on temporary site compound in Crick (M1 J18). Late 2018, once the main site compound is setup, the candidate will be required to re-locate to the new scheme site compound located between M1 J16 and J13 (likely to be at J15a). The scheme is due to start on site in summer 2018 for a 3 year construction programme.

     

    Initially working from the Smart Motorways project site in Crick, Northamptonshire, the role is to support the M1 J13-16 Smart Motorways project team with all aspects of document control.

     

    The Document Controller shall be responsible to the Systems Manager. 

    What will I be doing?

    • Overall responsibility for management of all documents and associated registers.
    • Manage the document structure and organisation within the document management system.
    • Review document systems for correct placement, naming and current format used.  
    • Advise and co-ordinate on document audit trail issues.
    • Set up projects/distribution groups.
    • Manage and control the project folder structure within the document management system.
    • Ensure all those working on the project have access to the relevent systems.
    • Coordinate system training to ensure that all project team members and any others requiring access to the systems, receive training on the relevant system/s and record attendance.
    • Ensuring all leavers have access to the systems removed unless otherwise advised.
    • Copy/scan and upload documents into the document management systems.
    • rint out and maintain controlled copy of construction documents
    • Upload/download documentation to/from clients document management system and distribute as required.

    About you

    • The above role requires a pro-active common-sense and hands-on approach, good organisational and time management skills, and excellent interpersonal and communication skills.
    • The ideal candidate will possess a high level of Microsoft package knowledge, have a good working knowledge of IT document management systems, and have gained experience in a similar role.
    • They will be capable of managing their own workload, be flexible, team orientated, well spoken with a confident manner and a keen eye for detail.

     

    Final Statement

    We listened to our employees so our Core Benefits are funded by us and include a Group Pension Scheme, Employee Assistance Programme, Life Assurance, Income Protection and funded membership to a Professional Institute. In addition to this we also offer a Private Healthcare Scheme, Private Dental Scheme, Childcare Vouchers, Cycle to Work, Volunteering Days and Save as You Earn Scheme. 

     

    At Costain we aim to be an accessible, diverse and inclusive organisation to continue to meet our customers’ needs. We will be industry leading in our approach and people from all backgrounds will be proud to work for Costain. Our goal is to have a workforce that is representative of society.

     

    We actively encourage applications from candidates who have a relationship with the armed forces community whether as a currently serving member or reservist, ex-military or wounded personnel or as a member of a service family.

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